Principles of managing information and producing documents Essay

AssessmentYou should use this turn on to complete your Assessment.The first thing you need to do is save a copy of this document, either onto your computer or a disk thus work through your Assessment, remembering to save your work regularly When youve finished, brand out a copy to keep for reference Then, go to www.vision2learn.com and file your blameless Assessment to your tutor via your My Study bea make incontestable it is clearly marked with your name, the course title and the Unit and Assessment number. revel note that this Assessment document has 5 pages and is made up of 4 Sections.Name Sylvia PrattSection 1 Understand the aspire of in stageion technology in a business environment1. In relation to your occurrent business environment (or one that you are familiar with), identify at least two diametric types of information technology that may be utilize when completing work tasks.The two unalike information technologies used are1. Spreadsheet2. Word Processing2. What are the benefits to businesses (and others) of using information technology for doing work tasks?Spreadsheet provides accurate calculationSection 2 Understand how to tell apart electronic and paper-based information1. Explain the purpose of agreeing objectives and deadlines when investigateing information.If possible, refer to specific examples from research tasks you have worked on to support your answer.2. Identify the different ways of researching, organising and describe information.3a) For your own organisation (or one you know well), describe the procedures that need to be followed when archiving, retrieving and deleting information. Your answer should cover procedures for both electronic and paper-based information.3b) When following the procedures outlined in Question 3a above, are there any legal requirements to consider?4. why is confidentiality critical when managing information?Section 3 Understand the purpose of producing documents that are fit for purpose1. Identify at least two reasons for producing documents that are fit for purpose.2. Use the table below to describe some of the different types and styles of documents that are produced in a business environment, and then explain when these different options may be used.DocumentsWhen they are usedSection 4 get by the procedures to be followed when producing documents1. In most organisations, sentence is taken to agree the purpose, content, layout, fiber standards and deadlines for the production of documents. What are the reasons for doing this level of planning?2. Businesses will spend time checking finished documents for accuracy and correctness.a) How is this done?b) Why is this done?3. Explain the purpose of following confidentiality and data protection procedures when preparing documents.4. In business environments, there is a great deal a requirement to use notes as the basis for text and documents.a) comparability the different types of documents that can be produced from notes and include a description of the format of each document.b) Explain the procedures to be followed when preparing text from notes.Once you have completed all 4 Sections of this Assessment, go to www.vision2learn.com and send your work to your tutor for marking.